Documents Needed for University Applications in South Africa (2026)

A definitive checklist of documents required for South African university applications in 2026. Covers current Matriculants, post‑matric applicants and transfer students.

Introduction

Submitting a complete application is crucial for admission. Missing or
incorrect documents can delay or invalidate your application. Requirements
vary depending on whether you are a current Grade 12 learner, have already
completed Grade 12, or have studied at another institution. Below is a
comprehensive list of documents based on CAO guidelines, university policies and
general best practices.

Table of Contents

1. Documents for Current Grade 12 Applicants
2. Documents for Post‑Matric Applicants
3. Documents for Transfer & Mature Students
4. General Application Checklist
5. FAQs
6. Internal Links
7. Conclusion

Documents for Current Grade 12 Applicants

The CAO’s terms and conditions list the supporting documents required for
current Grade 12 learners:

• Certified copy of your ID or passport. If you don’t yet have an ID, provide
  your ID number and submit a certified copy once issued.
• Final Grade 11 progress report. This is mandatory when applying.
• Mid‑term and trial Grade 12 results. Upload these as soon as they are
  available.
• Application form and signed declaration. The CAO considers an application
  valid only when the form, declaration and administration fee are received.

Documents for Post‑Matric Applicants

If you have already passed Grade 12 but have not studied at another institution,
submit:

• Certified copy of your NSC or Senior Certificate.
• Certified copy of your ID.
• Proof of any studies completed – academic transcripts or certificates – if
  you have upgraded subjects.
• Affidavit describing post‑matric activities, if required by the
  university.

Documents for Transfer & Mature Students

Applicants who have studied at another institution or are seeking
readmission/transfer must submit:

• NSC or Senior Certificate and ID.
• Full academic record and certificate of good conduct from your previous
  institution.
• Module content or yearbook descriptors for all modules completed.
• Degree or diploma certificates if you already hold a qualification.
• Letter of motivation for readmission, if you are returning to the same
  institution.

General Application Checklist

Beyond the CAO‑specific requirements, most universities ask for a standard set
of documents. Educations.com’s international guide lists the typical items
needed for South African university applications:

1. Completed and signed application form.
2. Proof of payment of the application fee, if applicable.
3. Certified copy of your high school diploma or NSC certificate.
4. Academic transcripts showing your subject marks.
5. Passport‑size photographs and a copy of your ID or passport.
6. Curriculum vitae and motivation letter, if required.

Always check the specific requirements of your chosen institution. Some may
request additional documents such as proof of residence, parent/guardian ID or
medical certificates.

FAQs

Do documents need to be certified? Yes. Most institutions require
documents to be certified copies to verify authenticity. Certification is
usually valid for six months.

Can I upload scanned documents? Yes. The CAO and most universities
require online submission of documents. Ensure scans are clear and legible.

What if I don’t yet have an ID? Provide your ID number and submit a
certified copy as soon as you receive it.

Do international students need additional documents? Yes. International
applicants must obtain a USAf evaluation certificate and provide proof of
matriculation exemption.

Internal Links

• Grade 11 Application Guide
• Check Your Application Status
• UKZN APS Requirements

Conclusion

Preparing the correct documents is essential for a successful university
application. Current Grade 12 learners must provide their Grade 11 progress
report, mid‑year Grade 12 results and ID. Post‑matric applicants
need certified copies of their certificates and IDs, while transfer students
must include academic transcripts and certificates of good conduct.
Ensure all documents are certified, uploaded online and submitted before the
closing date. A complete application prevents delays and improves your
chances of being accepted in 2026.